Remote & Hybrid Work Policy

Purpose

This policy establishes guidelines for remote and hybrid work arrangements at Learned Geek LLC. We support flexible work arrangements that enable productivity while maintaining the security, collaboration, and accountability standards our clients and projects require.

Scope

This policy applies to all personnel working under Learned Geek LLC:

Full-time employees
Part-time employees
Contractors
Interns

Access levels, schedule expectations, and device requirements may differ by role. Specific terms will be outlined in individual offer letters or contractor agreements.

Work Arrangement Types

Hybrid

The default arrangement for most roles. Hybrid workers split time between on-site and remote work. Specific in-office days or minimum on-site requirements (if any) are defined per role and communicated during onboarding.

Fully Remote

Available for roles where physical presence is not required. Fully remote workers must maintain availability during core business hours and attend scheduled meetings via video conference.

On-Site

Required for roles involving physical infrastructure, lab equipment, or client-facing obligations that cannot be performed remotely.

Schedule & Availability

Core hours: 9:00 AM – 3:00 PM Central Time. All personnel should be reachable during core hours on scheduled work days.
Flexibility: Start and end times outside core hours are flexible, subject to project needs and manager approval.
Meetings: All scheduled meetings (team standups, client calls, 1:1s) are expected to be attended on time, whether in-person or remote.
Communication: Remote workers must be responsive on company communication channels (email, Teams/Slack) during working hours.

Network Access & VPN

Learned Geek LLC maintains a managed network infrastructure with VPN access for remote workers. The following rules apply:

VPN required: All access to internal company systems, file servers, development environments, and client resources must go through the company VPN.
Domain authentication: VPN access is authenticated using your company email credentials. Do not share your credentials with anyone.
Network segmentation: Access is role-based. Interns and contractors may have access limited to specific network segments appropriate to their role and project assignments.
Public Wi-Fi: If you must use public Wi-Fi (coffee shops, airports, etc.), the VPN must be active before accessing any company resources. No exceptions.
Access revocation: VPN and network access will be revoked immediately upon termination, end of contract, or end of internship.

Device Policy

Company-Provided Devices

When a company device is provided, it is the primary device for all work activities. Company devices are managed, updated, and secured by Learned Geek LLC. Do not install unauthorized software or disable security features.

Personal Devices (BYOD)

When personal devices are used for work (common for interns and some contractors), the following conditions apply:

The device must run a current, supported operating system with security updates applied
Full-disk encryption must be enabled
A screen lock with password/biometric authentication must be active
Antivirus/antimalware software must be installed and current
Company data must not be stored on personal cloud storage (Google Drive, Dropbox, etc.) unless explicitly authorized

Data Security & Acceptable Use

Confidentiality: Company and client data accessed remotely is subject to the same confidentiality obligations as on-site work. Do not share, copy, or transfer company data to personal accounts or unauthorized systems.
Source code: Code repositories must only be accessed through authorized accounts. Do not clone repositories to unauthorized devices.
Client data: If your role involves access to client systems or data, follow the client's security requirements in addition to this policy.
Physical security: When working remotely, ensure your screen is not visible to unauthorized persons. Lock your device when stepping away.
Incident reporting: Report any suspected security incident (lost device, unauthorized access, phishing attempt) to management immediately.

Role-Specific Access Levels

Role	Network Access	VPN	Source Code	Client Systems
Employee	Full internal network	Yes	Full	As assigned
Contractor	Project-specific segment	Yes	Project repos only	As contracted
Intern	Limited segment	Yes	Assigned repos only	No

Workspace Requirements

Remote workers are expected to maintain a workspace that supports productive work:

Reliable internet connection sufficient for video calls and VPN usage
A reasonably quiet environment for meetings and focused work
A workspace where confidential information is not exposed to unauthorized persons

We understand that home environments vary. If you have temporary disruptions (construction, family obligations, internet outage), communicate proactively with your manager.

Internship-Specific Provisions

Interns working remotely should be aware of the following additional guidelines:

Supervision: Interns will have a designated supervisor and regular check-ins (at minimum weekly) to review progress, answer questions, and provide mentorship.
Onboarding: Remote interns will receive a structured onboarding that includes VPN setup, tool access, project orientation, and security training.
Access scope: Intern network and repository access is limited to assigned project work. Access will be reviewed and adjusted as projects change.
Duration: VPN and system access is tied to the internship period defined in the offer letter. Access is revoked on the last day of the internship.

Policy Violations

Violations of this policy may result in disciplinary action, up to and including termination of employment, contract, or internship. Serious security violations (data breach, credential sharing, unauthorized access) will be addressed immediately and may involve revocation of all remote access pending investigation.

Policy Updates

This policy may be updated as our infrastructure, team, and business needs evolve. Changes will be communicated to all affected personnel and posted on this page with an updated effective date.

Questions

If you have questions about this policy or need clarification about your specific access level or work arrangement, contact us:

Learned Geek LLC
Email: mark@learnedgeek.com